Data Protection Policy (Policy) for DigiTec

Effective Date: 10.09.2024

At DigiTec, organized by the Union of Advanced Technology Enterprises (UATE, “we”, “us” ,“our”), we are committed to safeguarding your personal data and ensuring its protection in compliance with the RA Law “On Personal Data Protection” (hereinafter: the Law), General Data Protection Regulation (hereinafter: GDPR) and other regulations. This policy details the collection, usage, protection, and sharing of personal data related to your participation in DigiTec. By participating in DigiTec, you consent to the collection, processing, and transfer of your personal data as outlined in this Policy, and agree to its protection in compliance with applicable data protection laws.

1. Data Collected

We collect and process the following categories of personal data:

  • Registration Data: Name, email address, phone number, job title, company name, and other contact information.
  • Event Attendance Data: Information regarding attendance at events, workshops, and zones within DigiTec.
  • Technical Data: IP addresses, device information, browser type, and usage patterns.
  • Feedback Data: Surveys, feedback forms, or session evaluations.

2. Purpose of Data Collection

The personal data we collect is processed for the following purposes:

  • Event Management: Facilitating your registration, coordinating logistics, and providing updates and communications.
  • Event Engagement Optimization: Tracking attendance and interactions to improve the experience of DigiTec.
  • Analytics: Generating anonymized statistics for internal analysis to improve future events.

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

  • Contractual Necessity: Data is collected to fulfill our agreement with you regarding your participation in DigiTec.
  • Legitimate Interests: Ensuring the smooth operation of DigiTec and enhancing participant experience.
  • Compliance with Legal Obligations: We may process data in line with legal or regulatory requirements.

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, including any legal or regulatory obligations. Data that is no longer required is securely deleted or anonymized.

5. Data Protection and Security

We implement industry-standard technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Regular security assessments and audits
  • Role-based access controls
  • Secure data storage and backup systems

6. Sharing of Personal Data

Sharing Your Information

6.1 With Member Companies

Your information may be shared with UATE member companies for operational purposes, such as:

  • Facilitating collaborations and partnerships.
  • Providing services and support.
  • Coordinating joint initiatives and projects.

6.2 With Service Providers

We engage trusted third-party service providers to assist in various functions, including:

  • IT Services: Cloud hosting, data storage, cybersecurity.
  • Payment Processing: Managing financial transactions securely.
  • Marketing Services: Email campaigns, analytics, and advertising.
  • Event Management: Organizing and hosting events.

These providers are contractually obligated to maintain the confidentiality and security of your data.

6.3. With Partners

We may share your personal data with trusted partners for the purpose of organizing and enhancing your experience at DigiTec. This may include sharing information related to your registration, attendance, and participation in event activities. Our partners are required to use the data solely for the event’s purposes and must comply with applicable data protection regulations to ensure your information is handled securely and responsibly.

6.4 For Legal Compliance

We may disclose your information to:

  • Law Enforcement Agencies: When required by law or in response to legal processes.
  • Regulatory Authorities: To comply with regulatory obligations.
  • Legal Advisors: For legal consultation and representation.

6.5 Business Transfers

In the event of a merger, acquisition, or sale of assets, your personal data may be transferred to the new entity, provided that adequate data protection measures are in place.

7. Data Sharing with WCIT

As part of our collaboration with World Congress on Information Technology (WCIT), we may share certain personal data to enhance your event experience and for joint initiatives between DigiTec and WCIT. The data shared with WCIT includes:

  • Registration Data: Name, contact details, job title, and organization.
  • Event Attendance Data: Details of your participation in events, workshops, or zones at DigiTec.
  • Any other data which may be provided during your registration/participation in Digitec.

The transfer of data to WCIT will be conducted under strict data protection safeguards, ensuring that WCIT adheres to the same data protection standards. WCIT may use this data to provide event-related updates, enhance the overall event experience, analytics, marketing purposes and for future collaborative event planning.

8. International Data Transfers

When transferring personal data outside your jurisdiction, we ensure that the receiving entity provides an adequate level of data protection and the jurisdiction of the receiving entity  is included in the list of countries having adequate level of protection, stated by the Personal Data Protection Agency of the Republic of Armenia. We make sure to obtain any permissions from the authorized bodies, in case necessary, to transfer personal data to third countries.

9. Your Rights

Under applicable law, you have the following rights regarding your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: If your data is incorrect or incomplete, you can ask us to update or correct it.
  • Right to Erasure: You can request that we delete your personal data, subject to certain conditions (e.g., where data is no longer necessary or consent is withdrawn).
  • Right to Restriction of Processing: In specific circumstances, you can ask us to limit the processing of your personal data.
  • Right to Withdraw Consent: Where processing is based on your consent, you have the right to withdraw it at any time.

To exercise these rights, please contact us with the contact details specified in the website. We will respond to your request in compliance with applicable timelines under relevant data protection laws.

10. Changes to the Policy

We reserve the right to modify this policy at any time. Any significant changes will be communicated through our website or directly to participants. We encourage you to review this policy regularly to stay informed of any updates.

11. Use of Cookies and Similar Technologies

We use cookies and similar technologies to enhance user experience, analyze usage trends, and improve our website. These may include:

  • Strictly Necessary Cookies: For the operation of the website (e.g., to manage logins and sessions).
  • Performance Cookies: To analyze traffic and user behavior.
  • Functionality Cookies: To remember your preferences.
  • Targeting/Advertising Cookies: For personalized ads (if applicable).

12. Contact Us

If you have any questions or concerns regarding this Privacy Policy or our data processing activities, please contact us at:

UNION OF ADVANCED TECHNOLOGY ENTERPRISES
Address: CoWo, 7th floor, 1 Voskerichneri Str.
Email: info@uate.org
Phone number: (+374)11 548881